What comes to your mind when you hear the term “employee health and wellness?” For me and many employers that I speak with, this term brings to mind the long history of engaging with health and wellness partners who have promised to deliver improved health to an employee population.
I can recall the large number of health and wellness solutions that were founded on good, solid health principles that, in theory, should have achieved measurable results of lower claim costs, more productive employees, and human resources looking like a star for implementing the program. Unfortunately many of us have lived through the excitement of engaging with a new vendor solution just to find that lack of engagement and poor results are what laid at the end of the rainbow.
But does it have to be that way?
I’m a believer in wellness, the healthy employee, and solid health principles. I’m also a believer in data and tracking the right things.
In some cases it may be difficult or even nearly impossible to demonstrate short-term results that would be better derived through longer term cohort analysis, statistical overviews, and years of evaluation. To that point, there is a way. They are called “Guideposts.” Guideposts are the indicators that shine within the data and can tell us whether or not we are on the right path. They are critical and particularly valuable when we’re trying to measure the health of a population.
First the Framework
First things first (as my grandmother used to tell me). We need to have a method to get at that data easily and quickly and define clear profiles of our employees.
1. Dynamic Data Dashboards are Imperative
What are your data sources for employee data? Do they include employee information and health data? I find that some organizations have access to their employee data and use it, others have access and don’t use it, and then there are many who simply do not have great access.
The only way to “get into” your employee data is to have a system that is current, easy to manipulate and accessible.
I’ve found that organizations approach this in one of two ways:
- Have dedicated talent who can incorporate the data using business intelligence software such as Tableau, or
- Engage with one of the data analytic tool vendors that will provide you with de-identified data and supportive dashboards.
Either way, we need to be able to create a system of ease and access.
2. Sub-Profiles of your Employee Populations (plural) is Key
Nearly all organizations have different groups of employees or sub-profiles. These sub-profiles can be described by age group, type of work, geographic location, medical plan enrollment, top diagnoses, etc. Understanding the different types of employee groups or sub-profiles that we have within our populations, provides an overview of “who’s here.” This is found to be a more strategic approach than simply fitting all of our employees into one big bucket instead of recognizing that each sub-profile needs a little something different.
Clear Sight in Execution
The junction of having accessible employee data and detailed sub-profiles on the employee population, makes it tremendously easy to employ a health and wellness strategy and engage the best vendors to support that strategy. In my opinion, it is the cornerstone to a successful health and wellness strategy. We can more accurately determine the problems we wish to tackle and predict the immediate and long-term results that we expect to see. Now on to the guideposts…
Guidepost #1 – Expected Health Data
This reminds me of our dynamic phone maps that tell us we should expect to see a gas station, store or favorite coffee spot, as we travel to our destination. Expected health data is very similar. We can often expect to see certain movement with specific health or employee data elements as we move forward with a new health / wellness vendor solution. What is it that we expect to change in that sub-profile once they engage with this new solution?
An example I’ve seen is a company pay for bariatric surgery to those who have both an obesity and type 2 diabetes diagnosis. The employer may not be able to track an employee’s weight loss however there is the ability to track reductions in diabetic supplies and drugs. The diabetic supplies and drugs are the guideposts. In this instance, you can see that an impact is being made and even begin to quantify that impact in your annual budgeting.
Guidepost #2 – Engagement Upticks
One of the most difficult tasks as an employer is to get employees interested and excited about a new health / wellness solution. We may have a proven communication strategy that we use or perhaps we get lucky because the moon and the stars aligned that day. At any rate, tracking upticks and attempting to define their existence is a good use of our time. I would expect that this data is tracked regularly and especially after planned communication is distributed.
I talked to an employer who had primarily been using email for communication. They switched to their internal Slack channel and engagement in their wellness program increased. Funny thing is that initially they did not even notice that was happening. Regularly reviewing this data keeps us from missing those surprises and allows us to capitalize quickly.
Guidepost #3 – Unexpected Results
Unexpected results may be the most important guidepost. What I find most fun and interesting about the unexpected results that will emerge is that they tell us 3 things:
- They tell us something about the type of employee who is really connecting with the program. Perhaps it’s a different sub-profile than we expected or it’s more sub-profiles than expected.
- They tell us that our solution produced a broader impact than expected. Those who have bariatric surgery not only reduce their usage of diabetes medication. They also reduce their usage of hypertension and hyperlipidemia medications and have fewer sick days.
- They tell us when we’re off track. Perhaps we’re looking at the wrong indicators. Or perhaps we have the wrong vendor solution or process in place. Both concerns are worth thought and discussion.
What gets measured gets improved
Data, Data, Data
An effective program requires that we look towards our guideposts while adjusting and adapting throughout the year. Data is a significant tool that helps us do that. Data gives us the info to disrupt our status quo of anemic strategies and programs and move towards real disruption leading to positive results for our employees and our organizations.
Sylvia is a strategic advisor to emerging health and wellness companies with innovative solutions for employers and their employees. With over 15 years of an unusual array of experience including working in the employer, consulting, and health plan environments, she brings a targeted approach to new solutions achieving remarkable results in the employer ecosystem.
A couple months ago I attended Disability Allyship: Advocation for Abilities, an event sponsored by Breaking.Glass. This one-day conference was focused on disabilities in the workplace and employees with disabilities. Some employees come to the workplace with a disability, others may develop a disability while working. Some have a disability that we can see, others may have a hidden disabilities.
Being a person who studies health care and its cost, I’ve paid particular attention to the cost of disability. I think sometimes we expect these costs to show up as a worker’s compensation or disability claim. Of course it does, but what about the disability that we just haven’t seen yet. The type that develops from too much sitting, too much typing, and too much stress. Essentially all the challenges that are often put upon our employees everyday.
Years ago, early in my work career, I began to develop pain in my left elbow. The pain was related to all the typing and computer work that I was doing. My elbow would be sore and swollen and I would keep working. I sought the help of doctors who suggested surgery (which I was not interested in pursuing) or simply reducing the amount of work I did (again I wasn’t interested), or begin to lean on alternative support such as voice dictation. The way I chose to NOT help myself at work was by NOT raising my hand to ask for an accommodation such as voice dictation software or a more comfortable desk set-up. I chose instead, to avoid any hint that I may be on the brink of filing a worker’s compensation claim or too weak to do my job. I’d spend my spare time roaming around the office looking for more comfortable chairs that weren’t being used or making a makeshift sit / stand desk out of books and boxes.
Lucky for me after years of just dealing with this pain I connected with a chiropractor and acupuncturist that fixed my elbow within a relatively short period of time. I was lucky.
Recently I met Michelle who was not quite as lucky. Michelle worked for years and spent many hours on the computer. She was a “go-getter” and loved the work that she was doing. As a result, she worked despite the pain in her arms, wrists, and neck until finally, one day, her arms and fingers completely froze up and she was unable to type another letter! This sent Michelle on a long journey of worker’s compensation, surgeries, disability, and depression.
She eventually was able to work again, with accommodations, which then sent her on a new journey of learning to engage with potential employers when you have a hidden disability. All of this being complicated by her own and other’s opinions and insecurities related to hiring people with disabilities.
So where do the hidden disabilities reside in our populations? Are we seeing them in our healthcare data? Are we noticing them before they become disabilities? What about depression, anxiety, back issues, wrists problems? Do we have policies and the culture in place to make it easy for our employees to ask for help?
- 10% of Americans have a medical condition which could be considered a hidden disability.
- 96% of people with chronic medical conditions live with a condition that is hidden.
- 25% of them have some type of activity limitation, ranging from mild to severe.
The cost to an employer for a disability accommodation averages $500. The cost of a disability is much more!
If you’re looking to build a more supportive organization and more well-rounded health approach, here is list of some wonderful resources on disabilities in the workplace. Please also share your own.
I was in the 20th year of my career. My current job required a 2 hour commute each day. I left my home at 6 a.m. and didn’t return until at least 6 p.m. that evening. That left me only 12 hours each day to have dinner, attend to my family, exercise and sleep. I was absolutely exhausted at the end of my work day, my eating choices became poor, exercise rarely happened, relaxation was non-existent, and issues with my 50 year old body made sleep almost impossible. I pushed on.
Maybe I should eat better and exercise during my work day? So now my lunch hour which previously included working and eating lunch at my desk became running to the gym, rushing through a workout, then eating the same boring salad every day. I ridiculously was trying to cram 30 hours into a 24 hour day. Sound familiar?
Well one day my body just said “NO!” It told me I needed to seriously pay attention to my lifestyle and the unrealistic demands I was requiring of myself. . Our bodies say “NO!” in a variety of ways including:
- Pure Exhaustion
Related to Poor Meal Choices, Too Much Stress, and The Wrong Exercise. When it happened to me, I IMMEDIATELY FELT DEFEATED, OLD, OUT OF SHAPE, and FAT. Yes, many of us take ourselves through this process on a regular basis, but here’s a solution. I’m sharing some simple anchors for longer term change.
1- Make Coffee a PART of Breakfast, NOT all of Your Breakfast
Shannon’s story: Having coffee by itself, first thing in the morning contributed to my hormones being out of whack. Incorporating a healthy breakfast, along with my coffee, increased my energy. Focusing on eating first thing in the morning made me care more about what I ate for the rest of the day.
2- Do Absolutely Nothing for 15 Minutes Each Day
Baxter’s story: I told my family that when I get home, they need to give me time to just relax. And they actually did it! I wouldn’t plan, I wouldn’t read, no email…I just sat and looked out the window and took a breath. It became my 15 minute vacation. I felt relaxed and I’m sure I was more fun to be around. Amazing!
3- Only Do Exercise That Makes You Feel Good
April’s story: I hated going to the gym so I found a dance class. I now go to my dance class 5 days a week – no matter what. No more hardcore workouts. I walk. I enjoy it and my body feels wonderful. The last Saturday of each month, me and a friend check out a workout we never did before. Last month was anti-gravity yoga. This month it’s hula hooping.
I invite you to choose an anchor or create one of your own that makes your body feel GREAT!